Solutions & Services | Source & Contract

Quick, Efficient, Hassle-free

Dataction team seamlessly elevates the offline sourcing process to an efficient online system that substantially reduces the time spent by the procurement team. Technical and Analytics handholding helps the team to enhance the quality of deliverables of the sourcing process, seamlessly.

The following table highlights the time involvement by each team:

SECTION DATACTION CLIENT
RFX & Auction Services 80% 20%
Contract Management Platform Support 90% 10%
Sourcing Support 30% 70%

RFX & AUCTION SERVICES:

With RFX & Auction Services, Dataction team seamlessly takes your sourcing process and contracts from offline mode to an online platform. Our team bridges the gaps between the two approaches by setting up and configuring e-sourcing events (RFP, RFQ and RFI) or providing technical support and conducting training programs for the same. Our RFX and Auction templates reduce time required to setup e-sourcing events. We also assist Suppliers by training them on tools and procedures for participating in e-sourcing/ e-auction events. A thorough documentation including training videos, manuals, maintenance and ad-hoc MIS reporting system makes the e-sourcing process hassle-free.

CONTRACT MANAGEMENT PLATFORM SUPPORT:

We support the implementation of the contract management system and handhold you through the transition of contract data from offline sources to the online platform. We design and upkeep the contract upload templates that catalyses and eases the process of contract management on an ongoing basis. Once the entire system is configured, setup and tested, we train the buy side users on uploading contracts and also familiarize them with general features of the contract management system. Custom MIS reports based on user requirements, such as Contract Renewal Calendar, contract details by supplier or service, etc. are configured by us. We don’t just support you when needed, but own the transition process to ensure a robust, relevant and efficient system is implemented.

SOURCING SUPPORT:

Sourcing projects take up a large proportion of buyer’s time. In order to efficiently leverage the talent within the strategic sourcing team, it is recommended that the core activities involving category expertise and stakeholder or supplier management are handled by the category managers while the other support activities are managed by us. These support activities include conducting primary and secondary due diligence activities for formulation of business case or fact base, designing standard response and price evaluation matrix to drive consistency in supplier response evaluation and to gain stakeholder’s confidence regarding transparency and process compliance in the evaluation process, facilitating and supporting RFP evaluation process through price and response comparison.

Being involved closely in these activities gives us the ability to help you with vital analytics such as Make v/s Buy, Cost Modelling, Total Cost of Ownership analysis, etc.

Case Studies